OUR CONSTITUTION1. NAME
The name of the Association shall be HATCH END TRADE ASSOCIATION.
2. AIMS/OBJECTS
The Association’s objectives shall be to:· Promote and encourage business growth and stability for all our businesses.
· Form a strong association that keeps our interests and those of customers at the forefront.
· Become an authoritative voice that is acknowledged by local government.
· To receive notification from local government on behalf of members on all intentions likely to affect Hatch End.3. MEMBERSHIP
The Committee may admit to membership of the Association anyone who supports the aims and objectives of the Association and pays the annual subscription.4. ANNUAL GENERAL MEETING
An Annual General Meeting of the members of the Association must be held within three months of the end of each financial year for the purposes of receiving the annual report of the Committee, of considering and approving the financial accounts and of electing Honorary Officers and members of the Committee, such electees to take office at the beginning of the new financial year.

5. EXTRA-ORDINARY GENERAL MEETINGS
The Chairperson of the Committee may have the discretion to call an extra-ordinary general meeting.  The Secretary must call an extra-ordinary general meeting within fourteen days of receiving a written request to do so signed by not less than four members.

6. HONORARY OFFICERS
At the Annual General Meeting the members of the Association shall appoint a Chairperson, Treasurer, Secretary and such other officers as they may decide. Casual vacancies amongst the officers shall be filled by the Committee until the next annual appointment of officers.

7. THE COMMITTEE
The Association shall be managed by a Committee consisting of the Honorary Officers and four members elected at the Annual General Meeting.  The Committee may co-opt not more than two persons with special knowledge or experience.  Co-opted members shall serve for such period as the Committee shall decide and shall be honorary members of the Association during their term of office, with voting rights.

8. TERM OF OFFICE
Honorary Officers and Committee members should all be appointed for an initial minimum of six months.

9. PROCEDURE AT MEETINGS
i. The Chairperson or person presiding at any meeting shall have a casting vote.
ii. On matters affecting an individual member, that member may not vote.
iii.  A quorum at any general meeting of the Association shall be a minimum of twenty and at any committee meeting, a minimum of four.
iv. The Secretary shall keep minutes of meetings of the General Meetings only.

10. FINANCE
i. The financial year shall run from 15th August to 14th August.
ii. The Treasurer shall keep proper accounts of the finances of the Association.
iii. Members shall pay such contibutions as the Committee may from time to time request.
iv. The income and property of the Association whencesoever derived, shall be applied solely towards the objectives/aims of the Association as set out in Clause 2 and no payment shall be made to any member or honorary officer except the repayment of out of pocket expenses.

11. DISSOLUTION
If the Committee decides that on the ground of expense or otherwise it is desirable that the Association shall be dissolved, it shall call a Special General Meeting of the Association by giving twenty-one days’ notice in writing to each Association member stating the terms of any resolution to be proposed thereat.  If it is decided at the Special General Meeting by a simple majority of those present and voting that the Association shall be dissolved, the Committee shall wind up the Association’s affairs.  Any assets remaining after satisfaction of any liabilities properly payable thereat shall not be distributed amongst members but shall be given to such other charitable organisation or organisations for the benefit of the community as the Committee shall decide.

12. AMENDMENTS
This constitution may be amended by a resolution passed by a two-thirds majority of those present and voting at any general meeting of the Association provided that notice of the meeting in writing stating the terms of the resolution to be proposed thereat, shall have been sent to all members of the Association not less than fourteen days before the date of the meeting.

This constitution was adopted at a meeting of the Hatch End Trade Association held on 6th August 2009 at Grimsdyke Café, Hatch End, Middlesex.